How to Plan an Engaging Offsite for 25 Remote Employees in 30 Days

In 2026, remote work is more prevalent than ever, with 70% of employees preferring a hybrid work model. An engaging offsite can significantly boost team morale and collaboration, but planning one for 25 remote employees within a tight 30-day window can feel daunting. Fear not! This guide will provide practical steps, venue options, and a detailed budget breakdown to help you create a memorable offsite experience.

Why Choose Austin, Texas for Your Offsite?

Austin is a vibrant city known for its live music scene, outdoor activities, and excellent culinary offerings. It boasts a range of venues perfect for team offsites, from modern conference centers to unique outdoor spaces. The best times to visit are in Spring (March to May) and Fall (September to November), when the weather is pleasant and hotel rates are more reasonable.

Getting There

Austin-Bergstrom International Airport (AUS) is just 20 minutes from downtown, making it easily accessible for your team. Consider booking a shuttle service to streamline transportation.

Venue Options for Your Offsite

Here’s a curated list of venues in Austin that can accommodate your team of 25, categorized by style and budget:

Best for Modern Meetings

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------|-----------------------|----------|---------------------|---------------------|-------------------------------| | The LINE Hotel | South Congress Avenue | 30 | $200 | Modern meetings | Rooftop pool with city views | | Austin Central Library| Downtown | 50 | $150 | Unique setting | Meeting rooms with tech support | | The Venue ATX | North Austin | 35 | $175 | Workshops | Outdoor space for breakouts |

Best for Outdoor Activities

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------|-----------------------|----------|---------------------|---------------------|-------------------------------| | Zilker Park | South Austin | 50 | $100 | Team-building events | Scenic views and picnic areas | | The Wildflower Center| South Austin | 40 | $125 | Nature immersion | Beautiful gardens | | Camp Lucy | Dripping Springs | 30 | $175 | Outdoor retreats | Lodging on-site |

Best for Unique Experiences

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------|-----------------------|----------|---------------------|---------------------|-------------------------------| | The Blanton Museum | Downtown | 40 | $150 | Cultural immersion | Art-filled meeting rooms | | The Salt Lick BBQ | Driftwood | 30 | $100 | Team dinners | Famous Texas BBQ |

Our Top Picks

1. Best for Modern Meetings: The LINE Hotel for its urban vibe and great amenities.
2. Best for Outdoor Activities: Zilker Park for a relaxed atmosphere and opportunities for team-building.
3. Best for Unique Experiences: The Blanton Museum for a creative twist on your offsite.

30-Day Planning Timeline

Weeks 1-2: Research & Secure Venue

• Day 1-7: Research venues, gather quotes, and shortlist options.
• Day 8-14: Book the venue and confirm dates. Start planning logistics (transportation, catering).

Weeks 3-4: Finalize Details

• Day 15-21: Finalize catering and activity options. Send out calendar invites.
• Day 22-28: Confirm AV needs and seating arrangements. Prepare welcome materials.
• Day 29-30: Final checks and confirmations.

Budget Breakdown

| Category | Estimated Cost | Percentage of Total Budget | |---------------------|---------------------|---------------------------| | Venue | $4,500 | 40% | | Food & Beverage | $2,500 | 25% | | Activities | $1,500 | 15% | | Travel | $1,500 | 15% | | Contingency | $500 | 5% | | Total | $12,500 | 100% |

Hidden Costs to Watch Out For

• Catering gratuity: Often overlooked, budget for an additional 18-20%.
• AV equipment rental: Check if the venue includes AV in their package.

Vendor Coordination Checklist

• 8 Weeks Out: Confirm venue and catering details.
• 6 Weeks Out: Arrange transportation.
• 4 Weeks Out: Finalize activities and confirm guest count.
• 2 Weeks Out: Confirm AV needs and set up a run-through.

Conclusion

Planning an engaging offsite for 25 remote employees in 30 days is achievable with the right approach. Choose a venue that fits your team's needs, develop a timeline for key milestones, and maintain a clear budget. With this guide, you are well on your way to creating an unforgettable experience that fosters collaboration and connection.