How to Plan a 2-Day Retreat for 25 People in San Diego in Under $5,000 (2026)

Did you know that 79% of employees report feeling more engaged after attending an offsite retreat? However, planning a successful retreat can be a daunting challenge, especially when trying to keep costs under control. If you're looking to plan a 2-day retreat for 25 people in San Diego in 2026 with a budget of $5,000, this guide is for you.

Why San Diego for Your Retreat?

San Diego boasts a mild climate year-round, making it ideal for retreats at any time. The city offers stunning coastal views, a vibrant downtown, and a plethora of venues that cater to various budgets and group sizes.

Best Seasons to Visit

• Spring (March to May): Mild temperatures, blooming flowers, and fewer crowds.
• Fall (September to November): Warm weather, fewer tourists, and great rates.

Getting There

San Diego International Airport (SAN) is just a short drive from most venues, with numerous direct flights available. Expect around $200-$350 for round-trip airfare from major U.S. cities.

Venue Options for Your Budget Retreat

Here’s a selection of venues in San Diego that can accommodate your group of 25 within a budget-friendly framework:

| Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |--------------------------|------------------------|---------------|--------------------|---------------------|-----------------------------------| | The Pearl Hotel | Point Loma | 50 | $150 | Beachfront Retreat | Rooftop deck with ocean views | | The Lafayette Hotel | Mission Valley | 40 | $130 | Historic Charm | Vintage decor and outdoor patio | | Marina Village Conference | Mission Bay | 150 | $120 | Waterfront Views | Private beach access | | The Comfort Inn | Old Town | 30 | $115 | Budget-Friendly | Free breakfast and parking | | San Diego Bay Hotel | Downtown | 200 | $160 | Central Location | Rooftop bar with panoramic views | | Catamaran Resort Hotel | Pacific Beach | 100 | $180 | Resort Experience | Beachfront location | | The San Diego Foundation | Hillcrest | 100 | $100 | Non-Profit Events | Affordable meeting spaces | | The Westgate Hotel | Mission Hills | 50 | $200 | Luxury Experience | Full-service spa |

Our Top Picks

1. Best Budget Option: The Comfort Inn - $115/person, free breakfast included.
2. Best for Views: The Pearl Hotel - $150/person, beachfront location.
3. Best for Historic Charm: The Lafayette Hotel - $130/person, vintage ambiance.

Sample Budget Breakdown

| Category | Estimated Cost | Percentage Allocation | |------------------------|-----------------|-----------------------| | Venue | $2,500 | 50% | | Food & Beverage | $1,250 | 25% | | Activities | $750 | 15% | | Transportation | $500 | 10% | | Total | $5,000 | 100% |

Budget Tips

• Book Direct: Save up to 15% by booking directly with venues.
• Lunch Options: Consider catering from local favorites to save costs.

Timeline for Planning Your Retreat

8-Week Planning Timeline

| Week | Task | |------|----------------------------------------------| | 8 | Finalize dates and book venue. | | 7 | Confirm catering and AV needs. | | 6 | Arrange transportation (shuttles, parking). | | 5 | Create and distribute agenda. | | 4 | Confirm attendee list and dietary restrictions.| | 3 | Finalize activities and logistics. | | 2 | Prepare welcome packets and materials. | | 1 | Conduct a final walkthrough of the venue. |

Activities to Consider

Here are a few engaging activities that can fit within your budget:

1. Beach Volleyball

   • Time Needed: 2 hours
   • Group Size: 10-25
   • Cost: $100 for court rental
   • Energy Level: High
   • Logistical Note: Bring your own equipment or rent on-site.

2. Team Building Workshops

   • Time Needed: 3 hours
   • Group Size: 10-25
   • Cost: $500 for facilitator
   • Energy Level: Moderate
   • Logistical Note: Venue can provide space for activities.

3. Guided Kayaking

   • Time Needed: 2 hours
   • Group Size: 10-20
   • Cost: $50/person
   • Energy Level: Moderate
   • Logistical Note: Book in advance for group discounts.

Risk Mitigation

• Weather Concerns: Always have a backup indoor venue or alternative activities planned.
• Attendee Health: Ensure that you collect dietary restrictions and allergies ahead of time.

Conclusion

Planning a retreat in San Diego for 25 people under $5,000 is entirely achievable with careful budgeting and thoughtful venue selection. Start your planning at least eight weeks in advance, utilize the provided budget breakdown, and choose activities that fit your team’s interests.

By following these guidelines, you can create a memorable and productive retreat that inspires your team.