How to Select the Perfect Venue for a 100-Person Offsite in Denver (2026)

Planning a corporate retreat can be daunting, especially when it involves selecting the right venue for a large group. Did you know that 70% of employees feel more engaged after attending an offsite? This statistic underscores the importance of getting the venue selection right. In this guide, we’ll walk you through how to choose the perfect venue for your 100-person offsite in Denver, ensuring you have all the practical details you need.

Why Choose Denver for Your Offsite Retreat?

Denver, known as the Mile High City, offers a unique blend of urban sophistication and stunning natural beauty. The city boasts a vibrant arts scene, outdoor activities, and excellent dining options.

• Best Seasons: Spring (March-May) and Fall (September-November) are ideal for offsites, with mild weather and fewer tourists.
• Getting There: Denver International Airport (DEN) is a major hub, with direct flights from most U.S. cities. The airport is about 30 minutes from downtown.

Venue Comparison Table

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | AV Quality | |---------------------------|------------------------|------------------|---------------------|----------------------------|--------------------------------|--------------------| | The Curtis Hotel | Downtown Denver | 100-150 | $200-$250 | Creative brainstorming | Unique themed rooms | High | | Denver Marriott City Center | Downtown Denver | 100-300 | $175-$225 | Corporate meetings | Rooftop terrace | Excellent | | The Brown Palace Hotel | Downtown Denver | 100-150 | $250-$350 | Luxury experiences | Historic architecture | Superior | | The Art Hotel | Golden Triangle | 100-120 | $225-$275 | Arts and culture | Art installations throughout | High | | Embassy Suites Denver Tech Center | Tech Center | 100-200 | $180-$230 | Tech-focused retreats | Spacious suites for groups | Good | | The Westin Denver Downtown | Downtown Denver | 100-400 | $200-$300 | Large conferences | Panoramic city views | Excellent | | The Oxford Hotel | LoDo District | 100-120 | $225-$325 | Boutique charm | Historic charm | High | | The Denver Botanic Gardens | Cheesman Park | 100-200 | $150-$200 | Nature-inspired events | Beautiful outdoor spaces | Moderate |

Top Picks for Different Scenarios

Best for Creative Brainstorming

The Curtis Hotel - Unique themed rooms spark creativity and make for an engaging atmosphere.

Best for Corporate Meetings

Denver Marriott City Center - A practical choice with ample meeting space and professional amenities.

Best for Luxury Experiences

The Brown Palace Hotel - An iconic venue that offers an unforgettable atmosphere for high-profile offsites.

Planning Timeline: 8-12 Weeks Out

1. 8-12 Weeks Before

   • Define objectives and outcomes of the offsite.
   • Determine budget allocation: venue (40%), F&B (25%), activities (15%), travel (15%), contingency (5%).
   • Research venues and create a shortlist.

2. 6-8 Weeks Before

   • Schedule site visits for top venue choices.
   • Finalize venue and secure dates.
   • Begin vendor coordination: catering, AV, transportation.

3. 4-6 Weeks Before

   • Finalize the agenda and activities.
   • Confirm F&B requirements with the venue.
   • Send out invitations and gather RSVPs.

4. 2-4 Weeks Before

   • Confirm details with all vendors.
   • Create a risk mitigation plan: contingency for weather, transportation issues, etc.
   • Finalize attendee materials and logistics.

5. 1 Week Before

   • Double-check all arrangements.
   • Prepare a welcome packet for attendees.
   • Conduct a final walkthrough of the venue.

Budget Breakdown for a 100-Person Offsite

| Category | Estimated Cost (Total) | Percentage Allocation | |----------------|------------------------|-----------------------| | Venue | $20,000 | 40% | | Food & Beverage| $12,500 | 25% | | Activities | $7,500 | 15% | | Travel | $7,500 | 15% | | Contingency | $2,500 | 5% | | Total | $50,000 | 100% |

Risk Mitigation

• What Could Go Wrong: Weather-related issues, AV equipment failures, transportation delays.
• Prevention Strategies:
  • Have a backup indoor venue in case of bad weather.
  • Test AV equipment a day before.
  • Arrange for shuttle services and verify schedules.

Conclusion

Selecting the right venue for your 100-person offsite in Denver doesn’t have to be overwhelming. By following this guide, you’ll be well-equipped to make informed decisions that lead to a successful retreat.

Action Items:

• Start your venue shortlist today.
• Schedule site visits to your top picks.
• Finalize your budget and agenda.