How to Plan an Unforgettable Offsite in Savannah in Just 2 Weeks

Did you know that 94% of employees believe that offsite retreats can strengthen team relationships? In just two weeks, you can plan an unforgettable offsite in Savannah, a city known for its charming streets, rich history, and vibrant culture. Whether you’re a Chief of Staff, VP of People, or a Founder, this guide will help you navigate the planning process efficiently and effectively.

Why Choose Savannah for Your Offsite

Savannah is a hidden gem for corporate retreats in 2026. With its mild winters and picturesque squares, it’s an ideal location for team building. The city offers a unique blend of southern hospitality and modern amenities, making it a perfect backdrop for productive meetings and memorable experiences.

Best Seasons to Visit

• Spring (March to May): Ideal weather, blooming gardens.
• Fall (September to November): Mild temperatures and fewer tourists.

Getting There

Savannah/Hilton Head International Airport (SAV) is just 20 minutes from downtown Savannah, making travel convenient for your team.

Venue Options for Every Budget

Here’s a curated list of venues in Savannah to host your offsite, categorized by price range:

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |------------------------------|------------------------|------------------|---------------------|-------------------------|------------------------------------| | The DeSoto Hotel | Downtown Savannah | 500 (theater) | $175-225 | Large teams | Rooftop pool with city views | | Hyatt Regency Savannah | River Street | 600 (theater) | $200-250 | Conferences | On-site catering and AV support | | Savannah Riverboat Cruises | Riverfront | 250 (banquet) | $100-150 | Unique experiences | Dinner cruise options available | | Kimpton Brice Hotel | Historic District | 200 (theater) | $150-200 | Creative brainstorming | Beautiful courtyard for breaks | | The Marshall House | Historic District | 150 (theater) | $125-175 | Small teams | Historic charm and modern amenities | | The Westin Savannah Harbor | Harbor | 400 (theater) | $225-275 | Relaxed settings | Golf course and spa on-site | | The Bohemian Hotel | River Street | 100 (theater) | $200-250 | Intimate gatherings | Rooftop bar with panoramic views |

Our Top Picks

• Best for Large Teams: Hyatt Regency Savannah
• Best for Unique Experiences: Savannah Riverboat Cruises
• Best for Small Teams: The Marshall House

Sample 2-Week Timeline

Here’s a practical timeline to guide your planning over the next two weeks:

Week 1

• Day 1: Define goals and team size.
• Day 2: Research and shortlist venues.
• Day 3: Reach out for availability and quotes.
• Day 4: Choose a venue and finalize the booking.
• Day 5: Develop a preliminary agenda.
• Day 6: Book any required AV equipment.
• Day 7: Start planning activities.

Week 2

• Day 8: Confirm catering options with the venue.
• Day 9: Finalize transportation arrangements.
• Day 10: Create a detailed itinerary.
• Day 11: Send out calendar invites to attendees.
• Day 12: Prepare any materials needed for sessions.
• Day 13: Confirm all bookings and logistics.
• Day 14: Conduct a final check-in with vendors.

Budget Breakdown

Here’s a sample budget for a team of 20:

| Category | Estimated Cost | Percentage of Total | |----------------|------------------|---------------------| | Venue | $4,000 | 40% | | F&B | $2,500 | 25% | | Activities | $1,500 | 15% | | Travel | $1,500 | 15% | | Contingency | $500 | 5% | | Total | $10,000 | 100% |

Vendor Coordination Checklist

• Venue: Confirm booking details (1-2 weeks before).
• Catering: Finalize menu choices (1 week before).
• Transportation: Book shuttles if needed (1 week before).
• Activities: Confirm all bookings (1 week before).
• AV Setup: Ensure all equipment is in place (1 day before).

Risk Mitigation Strategies

• Weather Concerns: Have a backup plan for outdoor activities.
• Vendor Reliability: Confirm all bookings a week in advance.
• Team Buy-in: Share the agenda and goals early to ensure engagement.

Conclusion

Planning an unforgettable offsite in Savannah is entirely achievable within two weeks. By following this guide, you’ll ensure that your team has a productive and enjoyable experience. Remember to finalize your venue and activities promptly and keep communication open with all vendors.