How to Plan an Engaging 30-Person Team Retreat in Nashville in Just 2 Weeks

Did you know that 70% of employees who attend team retreats report feeling more connected to their team? However, planning a successful retreat can feel overwhelming, especially with just two weeks to organize everything. In this guide, we’ll help you navigate the process of planning an engaging 30-person team retreat in Nashville, complete with specific venues, activities, and timelines that will ensure a productive and enjoyable experience for your team.

Why Nashville for Your Team Retreat?

Nashville, known as Music City, is not just famous for its vibrant music scene but also for its rich Southern hospitality and diverse venue options. The best seasons to visit are spring (March to May) and fall (September to November) when the weather is pleasant for both indoor and outdoor activities. With easy access via Nashville International Airport (BNA), your team will find it convenient to travel to this lively city.

Venue Options for Your 30-Person Retreat

Here’s a curated list of venues in Nashville that can accommodate your team retreat, grouped by budget.

Mid-Range Venues ($100-$200/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------------|----------|--------------------|-------------------|--------------------------------------| | The Cordelle | 45 Rutledge St | 50 | $150 | Workshops | Beautiful outdoor garden | | The Belcourt Theatre | 2102 Belcourt Ave | 200 | $120 | Creative sessions | Unique film screening capabilities | | The Greenhouse | 200 4th Ave N | 40 | $175 | Team bonding | Modern design with natural light |

Premium Venues ($200-$300/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------------|----------|--------------------|-------------------|--------------------------------------| | The Omni Nashville | 250 5th Ave S | 300 | $250 | Large gatherings | Rooftop pool with city views | | The Westin Nashville | 807 Clark Pl | 250 | $230 | Formal events | Stunning ballroom for presentations | | The Hotel at the University of Nashville | 2100 West End Ave | 200 | $220 | Workshops & networking | Proximity to university facilities |

Budget Venues (Under $100/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------------|----------|--------------------|-------------------|--------------------------------------| | The Nashville Hostel | 1200 2nd Ave N | 80 | $40 | Casual retreats | Affordable group accommodations | | The Vine Street Studio | 201 Vine St | 30 | $75 | Small sessions | Artistic vibe with creative spaces |

Our Top Picks

• Best for Creative Retreats: The Cordelle – Perfect for workshops in a serene garden setting.
• Best for Formal Presentations: The Omni Nashville – Ideal for larger groups needing AV support.
• Best Budget Option: The Nashville Hostel – Great for casual retreats without breaking the bank.

Timeline for Planning Your Retreat

Here’s a simple 2-week timeline to keep you on track:

Week 1

• Day 1-2: Define retreat goals and objectives.
• Day 3-4: Choose a venue from the options listed above and book it (book direct for potential savings).
• Day 5: Finalize the agenda and activities (see activities section below).
• Day 6-7: Arrange catering and any required equipment (AV, seating).

Week 2

• Day 8: Send calendar invites and reminders to participants.
• Day 9-10: Confirm transportation logistics (airport shuttles, parking).
• Day 11: Prepare materials needed for the retreat (handouts, presentations).
• Day 12: Final check with vendors and venue.
• Day 13: Team building activities preparation.
• Day 14: Execute the retreat!

Budget Breakdown

A typical budget for a 30-person retreat in Nashville may look like this:

• Venue: 40% - $3,000 (based on $100/person for a budget venue)
• Food & Beverage: 25% - $2,000 (breakfast, lunch, snacks)
• Activities: 15% - $1,200 (team-building events)
• Travel: 15% - $1,200 (transportation costs)
• Contingency: 5% - $400 (unexpected expenses)

Total Estimated Cost: $8,000

Activity Recommendations

Here are some engaging activities that you can include in your retreat:

1. Nashville Scavenger Hunt

   • Time Needed: 2 hours
   • Group Size: Up to 30
   • Cost: $30/person
   • Energy Level: Moderate
   • Logistics: Requires a local guide and a list of checkpoints.
   • Skip if: Your team prefers indoor activities.

2. Songwriting Workshop

   • Time Needed: 3 hours
   • Group Size: Up to 15 (split into 2 groups)
   • Cost: $75/person
   • Energy Level: High
   • Logistics: Venue must provide a sound system.
   • Skip if: Team members are uncomfortable with creative expression.

3. Cooking Class

   • Time Needed: 2.5 hours
   • Group Size: Up to 20
   • Cost: $65/person
   • Energy Level: Moderate
   • Logistics: Requires a kitchen facility.
   • Skip if: Dietary restrictions are a concern.

Conclusion

Planning a memorable and engaging 30-person team retreat in Nashville in just two weeks is entirely possible with the right strategy and resources. Start by defining your goals, choose a venue that fits your budget, and don’t forget to incorporate fun activities that encourage team bonding.

Action Items:

1. Select a venue from the list above and book it immediately.
2. Finalize your agenda and activities.
3. Prepare your budget breakdown and keep track of expenses.