How to Plan a Weekend Retreat for 20-25 People in Los Angeles 2026

Did you know that 70% of employees feel more connected to their teams after participating in a retreat? Planning a weekend retreat for your small team can not only boost morale but also enhance productivity and creativity. However, the challenge lies in organizing a seamless experience that meets your team’s needs. Here’s how to effectively plan a weekend retreat for 20-25 people in Los Angeles in 2026.

Why Choose Los Angeles for Your Retreat?

Los Angeles, with its stunning weather, diverse venues, and plethora of activities, is an ideal location for a weekend retreat. The city boasts beautiful beaches, vibrant cultural experiences, and a range of outdoor activities that can reinvigorate your team. The best time to plan a retreat here is during the spring (March to June) and fall (September to November), when temperatures are mild and tourist crowds are smaller.

Getting to Los Angeles

Los Angeles International Airport (LAX) is the primary airport serving the city. It offers numerous domestic and international flights, making it accessible for teams traveling from various locations. Expect to allocate about 30-45 minutes for transfers to most venues in the city.

Venue Comparison Table

Here’s a comparison of some excellent venues for a weekend retreat in Los Angeles, categorized by budget and capacity.

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | F&B Included | |-----------------------------|------------------|------------|---------------------|------------------------|------------------------------------------|--------------| | The Hollywood Hills Hotel | Hollywood | 20-25 | $200-300 | Scenic views | Rooftop terrace with city views | Yes | | The Line Hotel | Koreatown | 20-25 | $180-250 | Trendy atmosphere | Unique decor and modern amenities | Yes | | The Westin Bonaventure Hotel | Downtown LA | 24-30 | $175-225 | Central location | Iconic revolving restaurant | Yes | | Malibu Beach Inn | Malibu | 20-25 | $350-450 | Beachfront relaxation | Private beach access | Yes | | The Fig House | Highland Park | 20-25 | $150-200 | Rustic vibes | Beautiful garden setting | Yes | | Terranea Resort | Rancho Palos Verdes | 20-25 | $400-600 | Luxury retreat | Oceanfront views with spa services | Yes | | The Maimon Group | Westwood | 20-25 | $220-320 | Executive meetings | High-end audiovisual capabilities | Yes | | The NoMad Hotel | Downtown LA | 20-25 | $250-350 | Chic atmosphere | Rooftop pool and bar | Yes |

Top Picks for Different Scenarios

Best for Budget-Conscious Teams

• The Fig House: Affordable and charming, perfect for a rustic retreat.

Best for Luxury Experience

• Terranea Resort: Offers unparalleled views and amenities for a high-end experience.

Best for Creative Teams

• The Line Hotel: A trendy venue that fosters innovation and collaboration among team members.

Timeline for Planning Your Retreat

Planning a retreat can be daunting, but breaking it down into manageable milestones can simplify the process. Here’s a suggested 8-week timeline:

• Week 8: Define retreat goals and objectives.
• Week 7: Research and shortlist venues; request proposals.
• Week 6: Evaluate venue options and make a decision.
• Week 5: Finalize the agenda and activities.
• Week 4: Confirm catering and AV requirements with the venue.
• Week 3: Send out invitations and collect RSVPs.
• Week 2: Finalize transportation arrangements and activity bookings.
• Week 1: Prepare materials and finalize details; confirm all bookings.

Budget Breakdown

For a weekend retreat accommodating 20-25 people, here’s a typical budget breakdown:

• Venue Rental: 40% ($3,000)
• Food & Beverage: 25% ($1,875)
• Activities: 15% ($1,125)
• Travel: 15% ($1,125)
• Contingency: 5% ($375)

Sample Total: $7,500 (approximately $300/person)

Risk Mitigation: What Could Go Wrong

1. Last-Minute Cancellations: Always have a backup venue in mind. Confirm all bookings a week before the retreat.
2. Transportation Delays: Schedule transportation to allow for extra time, especially during peak traffic hours.
3. Weather Issues: Have indoor alternatives planned for outdoor activities.

Conclusion

Planning a successful weekend retreat in Los Angeles for 20-25 people requires careful consideration of venue, budget, and activities. By following this guide and utilizing the provided resources, you can create an engaging and productive experience for your team.

Action Items

1. Determine your retreat goals.
2. Choose a venue from the comparison table that fits your budget and needs.
3. Follow the timeline to ensure a smooth planning process.