How to Plan a 30-Person Offsite in Less Than 2 Weeks
How to Plan a 30-Person Offsite in Less Than 2 Weeks
Did you know that companies that organize regular offsite retreats see a 20% increase in team performance? However, the thought of planning an offsite with a tight timeline can be overwhelming. If you’re an event manager tasked with organizing a 30-person corporate retreat in less than two weeks, follow this practical guide to ensure a successful offsite experience.
Overview: Why Choose Austin for Your Offsite?
Austin, Texas, has rapidly become a premier destination for corporate retreats, thanks to its vibrant culture, diverse venue options, and accessibility. With an average temperature of 65°F in January 2026, this city is ideal for a winter getaway. Easily reachable from major airports, Austin offers a unique blend of indoor and outdoor activities, making it perfect for team-building.
Getting There
Austin-Bergstrom International Airport (AUS) is just 20 minutes from downtown venues, with numerous shuttle services available. Book flights early to take advantage of lower fares.
Venue Options for 30-Person Offsites
Here’s a curated list of venues in Austin that can accommodate your team, sorted by price range.
Budget-Friendly Venues ($75-$150/person/night)
| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-------------------|------------------|--------------------|---------------------|-----------------------------------| | The LINE Austin | Downtown Austin | 30-50 | $125 | Casual Retreat | Rooftop pool with city views | | Hotel Indigo Austin | Downtown Austin | 30-40 | $115 | Business Meetings | Unique local art décor | | The Westin Austin | Downtown Austin | 30-60 | $145 | Brainstorming | Spacious outdoor terrace |
Mid-Range Venues ($150-$250/person/night)
| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-------------------|------------------|--------------------|---------------------|-----------------------------------| | South Congress Hotel | South Congress | 30-50 | $200 | Creative Sessions | Instagrammable rooftop bar | | Fairmont Austin | Downtown Austin | 30-70 | $230 | Formal Events | Luxurious spa and wellness center |
Premium Venues ($250+/person/night)
| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-------------------|------------------|--------------------|---------------------|-----------------------------------| | The Four Seasons | Downtown Austin | 30-100 | $350 | Executive Retreats | Elegant ballroom with city views | | Omni Barton Creek Resort | Hill Country | 30-80 | $300 | Team Building | Golf course and outdoor activities |
Sample Itinerary for a 3-Day Offsite
Day 1: Arrival & Team Building
- Morning: Arrival and check-in at your venue
- Afternoon: Icebreaker activities (choose from options below)
- Evening: Welcome dinner at a local restaurant
Day 2: Workshops & Strategy Sessions
- Morning: Team workshops (book a facilitator)
- Afternoon: Strategy sessions with breakout groups
- Evening: Networking dinner or fun activity (live music venue)
Day 3: Reflection & Departure
- Morning: Reflection session and feedback collection
- Afternoon: Lunch and team bonding activities
- Evening: Depart for home
Activity Recommendations
Engaging Team Activities
-
Escape Room Experience
- Time Needed: 2 hours
- Group Size: 6-10 per room
- Cost: $30/person
- Energy Level: High
- Logistical Notes: Book in advance, transport to venue needed.
-
Outdoor Scavenger Hunt
- Time Needed: 3 hours
- Group Size: Up to 30
- Cost: $25/person
- Energy Level: Moderate
- Logistical Notes: Coordinate with local company for supplies.
-
Cooking Class at Central Market
- Time Needed: 3 hours
- Group Size: Up to 30
- Cost: $75/person
- Energy Level: Moderate
- Logistical Notes: Reserve early; great for team bonding.
Budget Breakdown for a 30-Person Offsite
- Venue: $150/person/night x 2 nights = $9,000 (40%)
- Food & Beverage: $75/person/day x 3 days = $6,750 (25%)
- Activities: $30/person x 3 activities = $2,700 (15%)
- Travel: $50/person = $1,500 (15%)
- Contingency: $1,000 (5%)
Total Estimated Cost: $20,950
Cost per Person: $698
Risk Mitigation: What Could Go Wrong?
- Venue Cancellation: Always have a backup venue option.
- Weather Issues: Plan indoor alternatives for outdoor activities.
- Low Engagement: Ensure activities are suitable for all team members and consider mixing high-energy with low-energy options.
Conclusion: Action Items for Your Offsite
- Select and book your venue immediately. Prioritize venues that fit your budget and capacity needs.
- Finalize your itinerary and activities. Ensure they cater to all team members.
- Communicate with your team. Share details about travel arrangements and expectations.
By following this guide, you can confidently plan a successful offsite retreat for your team in under two weeks.
Get a Free Custom Offsite Proposal
Tell us your team size, dates, and goals. We'll send venue options, activity ideas, and a full budget breakdown within 48 hours.