How to Plan a 3-Day Offsite for 100+ Employees in Atlanta
How to Plan a 3-Day Offsite for 100+ Employees in Atlanta (2026)
Did you know that 84% of employees report feeling more engaged after attending an offsite event? However, planning a successful offsite for over 100 employees can be a daunting task. From selecting the right venue to coordinating logistics, the pressure can be overwhelming. Fortunately, with a structured approach, your Atlanta offsite can be a resounding success. Here’s a practical guide to help you navigate the planning process effectively.
Why Atlanta? The Perfect Offsite City
Atlanta is a vibrant city known for its rich history, diverse culture, and southern hospitality. With its convenient transportation options, including the Hartsfield-Jackson Atlanta International Airport, it’s an ideal location for teams coming from various regions. The best seasons for an offsite in Atlanta are spring (March to May) and fall (September to November) when temperatures are mild, and outdoor venues are at their best.
Venue Options for 100+ Employees
Here’s a curated list of venues in Atlanta that can accommodate your offsite needs, organized by capacity and price range.
| Venue Name | Location | Capacity Range | Price/Person/Night | Best For | Standout Feature | |-------------------------------|-------------------------|----------------|---------------------|------------------------|--------------------------------------| | The Georgia Aquarium | Downtown Atlanta | 100-500 | $150-200 | Unique experiences | Access to marine exhibits | | The Whitley, a Luxury Collection Hotel | Buckhead | 100-300 | $250-300 | Upscale retreats | Rooftop pool and bar | | Atlanta Botanical Garden | Midtown | 100-300 | $125-175 | Nature lovers | Beautiful outdoor gardens | | The Tabernacle | Downtown Atlanta | 100-2,500 | $100-150 | Large gatherings | Historic venue with stunning acoustics| | Westin Peachtree Plaza | Downtown Atlanta | 100-1,000 | $200-250 | Corporate meetings | Iconic revolving restaurant | | Hilton Atlanta | Downtown Atlanta | 100-1,200 | $150-200 | Large conferences | Central location with ample amenities | | The Fox Theatre | Midtown | 100-1,600 | $125-175 | Cultural events | Stunning architecture and acoustics | | Ponce City Market | Old Fourth Ward | 100-500 | $100-150 | Casual gatherings | Rooftop amusement park | | The Carter Center | Candler Park | 100-250 | $150-200 | Thought leadership | Historic site with inspiring views | | The Biltmore Ballrooms | Midtown | 100-500 | $175-225 | Elegant events | Luxurious ballrooms | | The Center for Civil and Human Rights | Downtown Atlanta | 100-300 | $125-175 | Social impact events | Engaging educational exhibits | | Atlanta History Center | Buckhead | 100-400 | $100-150 | History buffs | Beautiful grounds and exhibits |
Our Top Picks
- Best for Unique Experiences: The Georgia Aquarium - Ideal for teams looking to blend work with a memorable experience.
- Best for Upscale Retreats: The Whitley - Perfect for executive teams wanting a luxurious setting.
- Best for Casual Gatherings: Ponce City Market - Great for informal team-building activities with food options.
Planning Timeline: 8-12 Weeks Out
Planning an offsite requires careful timing. Here’s a week-by-week breakdown to keep you on track.
- Week 12: Define objectives and budget. Identify potential dates.
- Week 10: Research and shortlist venues. Begin reaching out for availability.
- Week 8: Finalize venue and secure booking. Request room blocks if needed.
- Week 6: Plan agenda and activities. Consider team-building exercises.
- Week 4: Confirm catering and AV needs. Send out save-the-dates.
- Week 2: Finalize logistics, transportation, and any necessary permits.
- Week 1: Confirm all details with vendors. Prepare welcome packets for attendees.
Budget Breakdown
Here’s a typical budget breakdown for a 3-day offsite for 100 employees:
- Venue (40%): $15,000
- Food & Beverage (25%): $9,375
- Activities (15%): $5,625
- Travel (15%): $5,625
- Contingency (5%): $1,875
Total Estimated Budget: $37,500
Risk Mitigation: What Could Go Wrong?
- Venue Issues: Always have a backup venue in mind. Confirm all details in writing.
- Weather Problems: If using outdoor spaces, have contingency plans for rain.
- Low Attendance: Encourage early registration and provide incentives for participation.
Conclusion: Action Items
Planning a successful offsite for over 100 employees in Atlanta is achievable with thorough preparation. Start by defining your goals, selecting the right venue, and following a detailed timeline. Don’t forget to consider your budget and have contingency plans in place.
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