How to Plan a 2-Day Offsite for a 25-Person Team in San Diego 2026

Did you know that 70% of employees feel more engaged after attending a well-planned offsite? However, planning a successful retreat can be a daunting task, especially in a vibrant city like San Diego. With its stunning beaches, ideal climate, and diverse venues, San Diego is an excellent choice for your next team offsite. In this guide, we’ll walk you through the essential steps, venue options, and budgeting tips to ensure a smooth and productive experience for your 25-person team.

Why San Diego?

San Diego is not just known for its beautiful coastline and sunny weather; it's also a hub for innovation and collaboration. The city offers a variety of venues that cater to different team sizes and budgets. The best time to plan your offsite is during the shoulder seasons of spring (March-May) and fall (September-November) to avoid the summer rush and higher prices.

Getting There

San Diego International Airport (SAN) is conveniently located just 10 minutes from downtown. Consider arranging a shuttle service for your team to simplify transportation logistics.

Venue Options for a 25-Person Team

Here’s a curated list of venues in San Diego that can accommodate your team’s needs, grouped by price range.

Budget-Friendly Venues

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-----------------------|----------|---------------------|---------------------|-----------------------------------| | The Lafayette Hotel | Mission Valley | 25 | $150 | Casual retreats | Historic charm and outdoor space | | Best Western Plus Island Palms | Shelter Island | 25 | $175 | Team-building | Waterfront views and BBQ area | | The Dana on Mission Bay | Mission Bay | 25 | $180 | Relaxed atmosphere | Private beach access |

Mid-Range Venues

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-----------------------|----------|---------------------|---------------------|-----------------------------------| | Catamaran Resort Hotel | Pacific Beach | 25 | $225 | Team collaboration | Nautical-themed decor | | Hotel del Coronado | Coronado Island | 25 | $250 | Luxury retreats | Iconic beachfront property | | The Guild Hotel | Downtown | 25 | $220 | Modern ambiance | Chic, historic building |

Premium Venues

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|-----------------------|----------|---------------------|---------------------|-----------------------------------| | Fairmont Grand Del Mar | Carmel Valley | 25 | $350 | Executive retreats | World-class golf course | | Paradise Point Resort | Mission Bay | 25 | $300 | Outdoor activities | Private island feel |

Our Top Picks

• Best Budget Option: The Lafayette Hotel for its historic charm and affordability.
• Best Mid-Range Option: Catamaran Resort Hotel for its unique nautical theme and collaboration-friendly spaces.
• Best Premium Option: Fairmont Grand Del Mar for a luxurious experience that your team will remember.

Planning Timeline

Here’s a week-by-week breakdown to help you stay on track:

8-12 Weeks Out

• Define Objectives: Determine the goals of your offsite (team bonding, strategy planning, etc.).
• Select Dates: Choose potential dates based on availability and team schedules.

6-8 Weeks Out

• Book Venue: Reserve your chosen venue and confirm accommodations.
• Plan Activities: Decide on team-building exercises or workshops.

4-6 Weeks Out

• Finalize Agenda: Outline the daily schedule, including breaks and meals.
• Coordinate Vendors: Arrange for catering, AV equipment, and any additional services.

2-4 Weeks Out

• Confirm Attendance: Send a reminder to all participants.
• Prepare Materials: Print any necessary materials for the offsite.

1 Week Out

• Final Checks: Confirm all arrangements with the venue and vendors.
• Pack Essentials: Ensure you have all materials, equipment, and personal items needed for the offsite.

Budget Breakdown

A typical budget for a 25-person offsite in San Diego might look like this:

| Category | Estimated Cost | Percentage | |-----------------|----------------|------------| | Venue | $3,000 | 40% | | Food & Beverage | $1,875 | 25% | | Activities | $1,125 | 15% | | Travel | $1,125 | 15% | | Contingency | $375 | 5% | | Total | $7,500 | 100% |

Risk Mitigation

Here are some common issues and how to prevent them:

• Venue Overbooking: Always confirm your booking a week before your event.
• Weather Issues: Have a backup plan for outdoor activities in case of rain.
• Transportation Delays: Factor in extra time for travel to and from venues.

Conclusion

Planning a successful offsite for your 25-person team in San Diego doesn't have to be overwhelming. By following this guide and utilizing the recommended venues and timelines, you can create an engaging and productive retreat.

Action Items

1. Select a venue from the list above.
2. Draft your team’s objectives for the offsite.
3. Create a detailed agenda and share it with your team.