How to Find the Perfect Retreat Venue for a 25-Person Team in 30 Days
How to Find the Perfect Retreat Venue for a 25-Person Team in 30 Days
As of February 2026, studies reveal that 70% of employees feel more engaged after attending a company retreat. However, finding the right venue for a 25-person team can be a daunting task. With so many options available, it’s easy to feel overwhelmed. This guide will break down the process of securing the perfect retreat venue within 30 days, ensuring a seamless experience for your team.
Why Choose the Right City for Your Retreat?
Choosing the right city can significantly impact your retreat experience. Cities like Austin, Denver, and San Diego offer vibrant environments that can boost creativity and team bonding.
- Best Seasons: Aim for spring (March to May) or fall (September to November) for mild weather and lower rates.
- Getting There: Ensure the city is accessible, with major airports and convenient transport options. For instance, Austin-Bergstrom International Airport (AUS) is just 20 minutes from downtown venues.
Venue Comparison Table
| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | F&B Included | |---------------------------|------------------|----------|---------------------|-------------------|------------------------------|--------------| | The LINE Hotel | Austin, TX | 25 | $225 | Team Building | Rooftop pool with city views | Yes | | The Stanley Hotel | Estes Park, CO | 30 | $210 | Nature Retreat | Historic charm | Yes | | The Maven Hotel | Denver, CO | 25 | $200 | Urban Experience | Unique art installations | Yes | | La Jolla Shores Hotel | La Jolla, CA | 25 | $250 | Beach Retreat | Oceanfront views | Yes | | The Retreat at Sky Ridge | Breckenridge, CO | 30 | $230 | Mountain Escape | Private cabins | Yes | | Kimpton Alton Hotel | San Francisco, CA | 25 | $240 | City Adventure | Rooftop bar | Yes | | The Westin Resort | Scottsdale, AZ | 25 | $220 | Wellness Retreat | Spa and wellness services | Yes | | The Omni Grove Park Inn | Asheville, NC | 25 | $215 | Scenic Views | Historic spa | Yes |
Our Top Picks
Best for Budget: The Maven Hotel, Denver
- Price: $200/person/night
- Capacity: 25
- Best For: Urban Experience
- Standout Feature: Unique art installations.
Best for Relaxation: The Retreat at Sky Ridge, Breckenridge
- Price: $230/person/night
- Capacity: 30
- Best For: Mountain Escape
- Standout Feature: Private cabins.
Best for Scenic Views: The Omni Grove Park Inn, Asheville
- Price: $215/person/night
- Capacity: 25
- Best For: Scenic Views
- Standout Feature: Historic spa.
30-Day Timeline for Securing Your Venue
Week 1: Research and Initial Outreach
- Identify potential venues based on your budget and team needs.
- Reach out for availability and pricing.
Week 2: Venue Visits
- Schedule site visits to shortlisted venues.
- Evaluate meeting spaces, accommodations, and amenities.
Week 3: Finalize Venue and Contract
- Choose your venue and negotiate contract terms.
- Confirm F&B options and any additional services.
Week 4: Logistics and Itinerary Planning
- Coordinate travel logistics and send invites to team members.
- Finalize the retreat itinerary, including team-building activities.
Budget Breakdown for a 25-Person Retreat
| Category | Cost Estimate | Percentage Allocation | |---------------------|---------------|-----------------------| | Venue | $5,750 | 40% | | Food & Beverage | $3,125 | 25% | | Activities | $1,875 | 15% | | Travel | $1,875 | 15% | | Contingency | $625 | 5% | | Total | $13,250 | 100% |
Vendor Coordination Checklist
- 4-6 Weeks Out: Confirm transportation arrangements (shuttles, flights).
- 3 Weeks Out: Finalize F&B menu and dietary restrictions.
- 2 Weeks Out: Confirm AV requirements and equipment.
- 1 Week Out: Send out reminders and final itineraries to participants.
Risk Mitigation: What Could Go Wrong?
- Venue Cancellation: Always have a backup venue in mind.
- Transportation Delays: Build in extra travel time and choose venues close to the airport.
- Weather Issues: Have indoor activity options planned if weather impacts outdoor plans.
Conclusion: Action Items
- Choose your preferred city based on access and team preferences.
- Create a shortlist of venues and reach out for availability.
- Follow the 30-day timeline to secure your venue.
- Finalize your budget and coordinate logistics.
By following this guide, you can ensure a successful and engaging retreat for your 25-person team.
Get a Free Custom Offsite Proposal
Tell us your team size, dates, and goals. We'll send venue options, activity ideas, and a full budget breakdown within 48 hours.