How to Choose the Right Venue for Your 100-Person Offsite in 2026

Did you know that 70% of teams report improved collaboration after an offsite retreat? However, the success of these gatherings hinges significantly on selecting the right venue. Whether you're an HR leader, Chief of Staff, or founder, the pressure to choose a venue that meets your team's needs can be daunting. In 2026, as companies prioritize innovative environments for team-building, understanding your options will empower you to make an informed decision.

Why Venue Selection Matters

Choosing the right venue can make or break your offsite. A well-suited location fosters creativity and collaboration, while a poor choice can lead to disengagement. Consider factors like capacity, amenities, and location when selecting a venue for your 100-person team.

Best Seasons to Host an Offsite

• Spring (March - May): Ideal for outdoor activities and mild weather.
• Fall (September - November): Great for scenic views and comfortable temperatures.
• Avoid: Peak summer (June - August) and holiday seasons (December) due to high costs and availability issues.

Venue Options for Your Offsite

Here’s a list of 15 venues that can comfortably accommodate your 100-person offsite in 2026. Each option is categorized by price range and includes specific details for your planning.

Mid-Range Venues ($150-$250/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------|------------|--------------------|---------------------|------------------------------------| | The Westin Seattle | Seattle, WA | 250 | $180 | Team bonding | Rooftop terrace with city views | | The Kimpton Hotel Monaco | Denver, CO | 150 | $220 | Creative workshops | Unique art installations | | The Hyatt Regency | San Francisco, CA| 200 | $200 | Technology focus | State-of-the-art AV capabilities |

Premium Venues ($250-$400/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------|------------|--------------------|---------------------|------------------------------------| | Fairmont Scottsdale | Scottsdale, AZ | 300 | $350 | Luxury retreats | Championship golf course | | The Ritz-Carlton | Chicago, IL | 200 | $375 | Executive meetings | Personalized service | | The Four Seasons | Miami, FL | 150 | $400 | Wellness programs | Spa and wellness offerings |

Budget Venues ($100-$150/person/night)

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |---------------------------|------------------|------------|--------------------|---------------------|------------------------------------| | Holiday Inn Express | Austin, TX | 120 | $120 | Casual gatherings | Complimentary breakfast included | | Comfort Inn | Nashville, TN | 100 | $100 | Team brainstorming | Affordable meeting rooms | | Best Western Plus | Orlando, FL | 150 | $130 | Family-friendly | Proximity to attractions |

Our Top Picks

Best for Innovation: The Kimpton Hotel Monaco, Denver

• Capacity: 150
• Price: $220/person/night
• Standout Feature: Unique art installations encourage creativity.

Best for Luxury: Fairmont Scottsdale, AZ

• Capacity: 300
• Price: $350/person/night
• Standout Feature: Championship golf course and spa.

Best Budget Option: Holiday Inn Express, Austin

• Capacity: 120
• Price: $120/person/night
• Standout Feature: Complimentary breakfast that saves on meal costs.

Timeline for Venue Selection

12-Week Planning Timeline

| Week | Milestone | |------|-----------------------------------------------| | 12 | Define objectives and budget for the offsite.| | 10 | Research and shortlist potential venues. | | 8 | Reach out to venues for availability and quotes.| | 6 | Visit top venue options, if possible. | | 4 | Finalize venue booking and request contract. | | 2 | Coordinate logistics with the venue (AV, F&B).| | 1 | Confirm final headcount and any special requests.|

Budget Breakdown

Here's a sample budget breakdown for a 100-person offsite:

• Venue: $15,000 (40%)
• Food & Beverage: $7,500 (25%)
• Activities: $4,500 (15%)
• Travel: $4,500 (15%)
• Contingency: $1,500 (5%)

Hidden Costs to Consider

• Service Fees: Many venues charge additional service fees (up to 20%).
• Wi-Fi Charges: Ensure you confirm if internet access is included or an extra cost.

Conclusion

Choosing the right venue for your 100-person offsite in 2026 requires careful consideration of your team’s needs and objectives. By following the provided timeline, budget breakdown, and selecting from our recommended venues, you’ll set your team up for a successful and memorable retreat.

Ready to start planning your offsite?