How to Choose the Right Venue for a 100-Person Retreat in Austin (2026)

Did you know that 70% of companies report increased employee engagement after a well-planned offsite retreat? However, choosing the right venue can feel overwhelming, especially for a large group of 100 people. In this guide, we’ll break down everything you need to know to select the perfect venue for your corporate retreat in Austin in 2026.

Why Choose Austin for Your Retreat?

Austin is not just known for its live music scene; it’s also a thriving hub for innovation and creativity. The city offers a unique blend of modern facilities and natural beauty, making it an ideal location for corporate retreats. Best seasons to visit are spring (March-May) and fall (September-November) when the weather is mild, perfect for both indoor and outdoor activities.

Getting There

Austin-Bergstrom International Airport (AUS) is only 20 minutes from downtown. Most major airlines fly here, making it convenient for teams traveling from various locations.

Venue Options for 100-Person Retreats

Best for Large Groups

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |--------------------------------|---------------------|------------|---------------------|-------------------------|-----------------------------------| | The Westin Austin Downtown | Downtown Austin | 150 | $225 | Formal meetings | Rooftop pool with skyline views | | The Line Austin | South Congress | 200 | $210 | Creative brainstorming | Stunning lakeside views | | JW Marriott Austin | Downtown Austin | 1000 | $250 | Large conferences | 89,000 sq. ft. of meeting space | | Fairmont Austin | Downtown Austin | 300 | $240 | Networking events | Award-winning restaurant | | Omni Austin Hotel | Downtown Austin | 400 | $215 | Corporate training | Outdoor terrace with fire pits | | Hotel Van Zandt | Rainey Street | 200 | $230 | Team-building activities | Live music venue on-site |

Best for Budget-Conscious Teams

| Venue Name | Location | Capacity | Price/Person/Night | Best For | Standout Feature | |--------------------------------|---------------------|------------|---------------------|-------------------------|-----------------------------------| | Hilton Garden Inn Austin | North Austin | 120 | $175 | Workshops | Affordable catering options | | Hyatt Place Austin Airport | Near Airport | 100 | $180 | Short retreats | Complimentary shuttle service | | Courtyard by Marriott | Downtown Austin | 150 | $190 | Casual meetings | Close to popular attractions |

Our Top Picks

• Best for Formal Meetings: The Westin Austin Downtown - Ideal for structured agendas with upscale amenities.
• Best for Creative Brainstorming: The Line Austin - Great for teams looking to think outside the box.
• Best Budget Option: Hilton Garden Inn Austin - Perfect for teams looking to save without sacrificing quality.

Planning Timeline for Your Retreat

8-Week Planning Timeline

1. 8 Weeks Out:
   • Finalize dates and budget.
   • Create a list of potential venues.
2. 7 Weeks Out:
   • Schedule site visits for top venue choices.
   • Begin vendor research (catering, AV).
3. 6 Weeks Out:
   • Confirm venue and book.
   • Start coordinating travel logistics.
4. 5 Weeks Out:
   • Send out invites to participants.
   • Finalize catering options.
5. 4 Weeks Out:
   • Confirm AV requirements.
   • Create a detailed agenda.
6. 3 Weeks Out:
   • Order any necessary supplies.
   • Confirm all vendor contracts.
7. 2 Weeks Out:
   • Final headcount to venue and catering.
   • Confirm accommodation details.
8. 1 Week Out:
   • Review the agenda with the team.
   • Prepare welcome packets for attendees.

Budget Breakdown for a 100-Person Retreat

| Category | Estimated Cost | Percentage of Total | |-----------------|------------------|---------------------| | Venue | $22,500 | 40% | | Food & Beverage | $13,500 | 25% | | Activities | $7,500 | 15% | | Travel | $7,500 | 15% | | Contingency | $2,500 | 5% | | Total | $53,500 | 100% |

Hidden Cost Warnings

• Check for additional fees: AV equipment, parking, or service charges can add up quickly.
• Be aware of seasonal price hikes: Austin rates can rise significantly during major events like South by Southwest (SXSW).

Conclusion

Choosing the right venue for a 100-person retreat in Austin requires careful consideration of your team’s needs, budget, and the overall experience you want to create. Use this guide to streamline your planning process and ensure a successful offsite.

Action Items:

1. Decide on your retreat goals and budget.
2. Narrow down venue options based on your needs.
3. Create a detailed planning timeline and checklist.