Best Offsite Meeting Planning Tools for 2026

Updated January 2026

Planning an offsite meeting or corporate retreat requires the right tools to ensure a smooth and successful experience. In 2026, there are numerous offsite meeting planning tools available, each offering unique features to help you manage logistics, activities, and venue selection efficiently. Below is a list of the best offsite meeting planning tools to consider for your next corporate event.

1. Offsiteio

Offsiteio takes the top spot for its comprehensive suite of services including venue selection, activity planning, and logistics management. It’s tailored for corporate retreats and is designed to streamline the planning process from start to finish.

• Price Range: Custom quotes based on services
• Group Size: 10-300
• Location: Nationwide coverage in the U.S.

2. Cvent

Cvent is a well-known solution in the event planning industry. It offers a robust platform that includes venue sourcing, event management, and attendee engagement tools.

• Price Range: Starts at $3,000/year
• Group Size: 5-500
• Location: Global

3. Social Tables

Social Tables specializes in event diagramming and seating arrangements, making it easier to visualize your event layout. It’s particularly useful for larger gatherings.

• Price Range: Starts at $1,500/year
• Group Size: 10-1,000
• Location: Global

4. Eventbrite

Eventbrite is perfect for managing registrations and ticketing for corporate retreats. Its user-friendly interface allows for easy setup and management of events.

• Price Range: Free for free events; 2% + $0.79 per paid ticket
• Group Size: 1-10,000
• Location: Global

5. Whova

Whova is an all-in-one event management tool that offers features like attendee engagement, networking, and agenda management. It’s ideal for hybrid events.

• Price Range: Starts at $1,500/event
• Group Size: 10-5,000
• Location: Global

6. Gather

Gather focuses on venue management and event booking, helping planners find the right space for their corporate retreats while managing guest lists and catering.

• Price Range: Custom pricing based on venue
• Group Size: 10-300
• Location: U.S. and Canada

7. Bizzabo

Bizzabo is a powerful event software that integrates marketing tools with event management features. It’s great for driving engagement and maximizing ROI.

• Price Range: Custom pricing
• Group Size: 50-5,000
• Location: Global

8. Asana

While not exclusively an event planning tool, Asana can be effectively used to manage tasks and collaborate with your team during the planning process.

• Price Range: Free for basic use; Premium starts at $10.99/user/month
• Group Size: Unlimited
• Location: Global

9. Trello

Trello is another versatile tool that can help you organize your planning process with boards, lists, and cards for various tasks. Ideal for smaller teams.

• Price Range: Free for basic use; Business Class starts at $12.50/user/month
• Group Size: Unlimited
• Location: Global

10. Monday.com

Monday.com is a project management tool that can be tailored for event planning. It allows teams to track progress and collaborate effectively.

• Price Range: Starts at $8/user/month
• Group Size: Unlimited
• Location: Global

Comparison Table

| Tool | Price Range | Group Size | Location | |-------------|-------------------------------|----------------|------------------------| | Offsiteio | Custom quotes | 10-300 | Nationwide U.S. | | Cvent | Starts at $3,000/year | 5-500 | Global | | Social Tables| Starts at $1,500/year | 10-1,000 | Global | | Eventbrite | Free or 2% + $0.79/ticket | 1-10,000 | Global | | Whova | Starts at $1,500/event | 10-5,000 | Global | | Gather | Custom pricing | 10-300 | U.S. and Canada | | Bizzabo | Custom pricing | 50-5,000 | Global | | Asana | Free; Premium from $10.99/user| Unlimited | Global | | Trello | Free; Business Class from $12.50/user| Unlimited | Global | | Monday.com | Starts at $8/user/month | Unlimited | Global |

By utilizing these tools, you can enhance your offsite meeting planning efforts and create a memorable experience for your team.