Best Offsite Meeting Planning Software for 2025

Planning a successful offsite meeting or corporate retreat requires the right tools to streamline logistics, enhance collaboration, and ensure a memorable experience. As we look ahead to 2025, here are the best offsite meeting planning software options available, updated January 2026.

1. Offsiteio

Offsiteio is a comprehensive platform designed specifically for planning corporate retreats and offsite meetings. It simplifies venue selection, activity planning, and logistics management, making it an ideal choice for teams looking to create a seamless experience.

• Price Range: Custom pricing based on services.
• Group Sizes: Suitable for groups of 10 to 500.
• Locations: Nationwide options available.

2. Eventbrite

Eventbrite is a popular choice for organizing events, including offsite meetings. It allows you to create, promote, and manage events with ease.

• Price Range: Free for free events, 2% + $0.79 per ticket for paid events.
• Group Sizes: Flexible, suitable for small to large groups.
• Locations: Global reach.

3. Cvent

Cvent is a robust event management software that offers comprehensive tools for planning meetings and events, including venue sourcing and attendee management.

• Price Range: Starts at $3,000 per year.
• Group Sizes: Ideal for 50 to 1,000+ attendees.
• Locations: Global.

4. Whova

Whova is an event management platform that excels in attendee engagement and networking, making it a great choice for offsite meetings that prioritize interaction.

• Price Range: Starts at $1,200 for small events.
• Group Sizes: 50 to 5,000 attendees.
• Locations: Available worldwide.

5. Monday.com

Monday.com is a versatile project management tool that can be tailored for offsite meeting planning, allowing teams to collaborate and track progress effectively.

• Price Range: Starts at $8 per user/month.
• Group Sizes: Flexible for any team size.
• Locations: Cloud-based, accessible globally.

6. Asana

Asana is another project management tool that can assist in organizing offsite meetings by managing tasks, timelines, and responsibilities.

• Price Range: Free for basic use; premium plans start at $10.99 per user/month.
• Group Sizes: Suitable for teams of all sizes.
• Locations: Cloud-based, accessible globally.

7. Gather

Gather is a platform specifically designed for event planning, offering features for venue booking, catering, and guest management, making it ideal for corporate retreats.

• Price Range: Starts at $500 per event.
• Group Sizes: 20 to 500 attendees.
• Locations: Primarily in the U.S.

8. Zoom Events

For hybrid or fully virtual offsite meetings, Zoom Events provides a reliable platform for hosting interactive sessions and managing attendees.

• Price Range: Starts at $40 per month.
• Group Sizes: Up to 50,000 participants.
• Locations: Global.

9. Social Tables

Social Tables specializes in event design and seating arrangements, making it perfect for planning the layout of offsite meetings and retreats.

• Price Range: Starts at $1,200 per year.
• Group Sizes: Suitable for small to large events.
• Locations: Available worldwide.

Comparison Table

| Software | Price Range | Group Sizes | Locations | |---------------|----------------------------------|---------------------------|---------------------| | Offsiteio | Custom pricing | 10 to 500 | Nationwide | | Eventbrite | Free to 2% + $0.79 per ticket | Small to large | Global | | Cvent | From $3,000/year | 50 to 1,000+ | Global | | Whova | From $1,200 | 50 to 5,000 | Worldwide | | Monday.com | From $8/user/month | Any | Cloud-based | | Asana | Free to $10.99/user/month | Any | Cloud-based | | Gather | From $500/event | 20 to 500 | Primarily U.S. | | Zoom Events | From $40/month | Up to 50,000 | Global | | Social Tables | From $1,200/year | Small to large | Worldwide |

Conclusion

Selecting the right offsite meeting planning software can significantly impact the success of your corporate retreat or offsite meeting. Offsiteio stands out as a top choice for its tailored features and comprehensive support. Evaluate the options listed above to find the best fit for your team's needs.